Security and Pavilion Updates

Security Update

In my previous article about the new Security firm and the automated Visitor Management System (VMS), I may have created confusion by not clearly stating the new firm, DSI, took over security responsibilities effective July 1st BUT, the automated VMS system will not be implemented until October 1st. The reason for the staggered implementation is time was needed to set up the VMS databases, to schedule resident training sessions and to avoid potential confusion by implementing a new Security firm and a new VMS system at the same time. Until we roll over to the new VMS, guest access will be handled as it has been in the past. DSI has access to the existing permanent guest lists and will grant entry based on these guest lists. Access for casual visitors will require residents to notify the front gate Officer as has been done in the past.

With respect to the new VMS system, we have tentatively scheduled resident training sessions for September 14 and 16 at the Baytree Clubhouse. You will be notified of the exact dates and location at least two weeks prior to the training sessions. To get a glimpse of the new system, please log into the Baytree website at www.baytreecdd.org. Click on the “News” tab. Then click on the “User Guide to VMS” and “Resident Training”. These tabs provide you a written training guide and a You Tube video demonstrating the system. DSI has committed to have “Getting Started” Instructions at the front gatehouse and on the CDD website by August 1st. If, however, you feel inclined to complete your User Profile before the training sessions, you will need to complete the Head of Household information which can be accessed through this link: https://goo.gl/forms/OzQc5lq3CZbk075i1 . If you complete and submit this form by August, 25th, you will receive a response by August 31st with a User Name and a link to the TekControl system. From there you can complete your profile. Please be aware that although you can enter your information and set up guest lists, they will not become active until October 1st.

It should also be emphasized that this system was designed to meet numerous security requirements some of which are not applicable to Baytree. The system will give you the option to enter additional information which will not be used by security services at Baytree (e.g., medical information, visitor exit information, etc.). Please do not feel compelled to enter such information. Our primary purpose in implementing this system is to build an automated database to give the resident more control over guest access as well as streamline the visitor access process.

Pavilion Update

The Pavilion project continues to move on but at a slower pace than anticipated. There were issues with the original design that had to be re-engineered which held up the preparation of drawings needed to file for permits. Additionally, the survey took longer than expected. That being said, the permits were filed the week of July 9th. Since the Pavilion is considered an auxiliary structure, the permits are expected within 2-3 weeks after filing. As of this writing, all the materials have been ordered and ground breaking is projected to take place the week of August 6th if not before (dependent on permits). Assuming weather cooperates and there are no other unanticipated delays, the Pavilion could be available for use by Labor Day.

Jerry Darby – CDD Supervisor